Events Terms and Conditions

Please consider these event terms and conditions in addition to any specific terms and conditions as outlined for each specific event.

If you are taking part in an event, we need to collect your contact details in order to keep you up to date about the event you are taking part in. We may also ask for next of kin details in case of an emergency. All details will be stored securely and will only be used in relation to the event you are taking part in, unless you have given us consent to contact you in general about our work and how else you may like to support us:

  • We would like to keep in touch with you about our vital work and update you on our news and fundraising activities.
  • When signing up to an event please tell us if you would be happy for us to contact you in options available throughout the registration form.

If you have signed up to a third party event (challenge event) that is not organised by Rafiki Thabo Foundation but by a third party organisation then your details may be passed to the organisers for their records.

If an event is cancelled or delayed, for reasons beyond our control, we will attempt to arrange the event to take place at a later date, but cannot guarantee this will happen.

No registration fees are refundable under any circumstances. We cannot be held responsible for additional costs lost due to the event being cancelled (e.g. travel, accommodation etc.)

Health and Safety

All participants must abide by the rules and any instructions given by event staff or marshals on the day of the event.

All participants may be asked to provide the name and number of a person to contact in case of an emergency when they sign up for an event. In the case of an emergency, Rafiki Thabo Foundation or third party event organisers may use the emergency contact details provided.

Any participant unsure of their physical ability to take part in an event should take medical advice from a General Practitioner prior to the event.

All participants enter entirely at their own risk, Rafiki Thabo Foundation shall not be liable for any injury, damage or loss suffered by participants as a result of the participation.

We aim to make all of our events as accessible as possible to everyone however there may be some events where it will not be possible to accommodate wheelchairs or pushchairs. Please contact us to check before registering.

Rafiki Thabo Foundation takes reasonable steps to minimise the risk of injury to all participants during our own organised events. A risk assessment process is in place for each event.

By taking part in an event, you acknowledge that there may be conditions or circumstances beyond our control that can lead to unforeseen risks. If you have any concerns or queries please contact us before agreeing to take part in an event.

For events where dogs are permitted, please only bring socialised, well-behaved dogs on leads. The owners of any dogs that are deemed to be a hazard will be asked to leave the site. We advise you to check with the team before bringing your dog along with you.

Participants’ supporters and family members spectating at any Rafiki Thabo Foundation event do so entirely at their own risk. Rafiki Thabo Foundation shall not be liable for any injury, damage or loss suffered by spectators at a Rafiki Thabo Foundation organised event.

First aid is provided at all our events. Participants consent to their details (which will be obtained by medical providers if participants are treated by them at an event) being passed to Rafiki Thabo Foundation.

Rafiki Thabo Foundation will only use these details for administration and health and safety purposes and to fulfil its legal obligations, including those under the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 1995.

Third Party Events

Participants attending events organised by a Third Party (not by Rafiki Thabo Foundation) must agree to the event organiser’s own Terms and Conditions and follow their rules and guidance.

Children under 18 years of age

Unless otherwise stated for a specific event (e.g. events aimed at children), a child under 18 years cannot enter individually, they must be entered as an additional participant where the primary participant is over 18 and is the legal parent or guardian. The legal parent or guardian takes full responsibility for the child at the event.

Participants over the age of 18 do not need to provide parent or legal guardian details.

Payments

Money raised from taking part in any event should be passed on to Rafiki Thabo Foundation as soon as possible after the event and by no later than the date provided on the individual sponsorship form. When using JustGiving or a similar platform, the money will automatically be passed on to Rafiki Thabo Foundation by bank transfer.

You can pay in your sponsorship by e-mailing [email protected] or via the donation section on our website – https://rafiki-foundation.org.uk/donate/

Cheques should be made payable to ‘Rafiki Thabo Foundation’ and sent to Janet Hayes, Rafiki Thabo Director, 10 The Grange, Kingham, Oxfordshire, OX7 6XY along with a covering letter with your details and details of the event you have been raising sponsorship for.

Some events will require a specific amount of total sponsorship –  target must be raised before the event – the details of these requirements will be listed as part of the event sign up process if applicable. If these are not met, Rafiki Thabo Foundation, has the right to withdraw you from the event and reallocate your place to someone else.

All event registrations are non-refundable.

Photography

During our events we may take general photographs and film which may be used for social media, on our website, in the media and to promote future events. We will ask your permission before taking individual and group photographs of participants but you may sometimes appear in general photographs of crowds and the event setting. This also applies to photographs taken at third party events.

Donation Refund Policy

In accordance with the Charities Act 1992 we are only permitted to refund donations in exceptional circumstances. Please note that donations made in relation to a sponsored event are not reliant on the supporter completing the event: should the event not be completed this will not constitute grounds for a refund.

We commit to supporting each of the children we take on for our scholarship programme for the entire duration of their chosen education, and each year pay for their tuition upfront, requiring short as well as longer term budget planning. We couldn’t do this without your support and we are so grateful for your donation. However, should you wish to enquire about a refund the enquiry must be made by the person who made the donation please email [email protected].

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