Who are we?
Rafiki Thabo Foundation (the charity) is the data controller (contact details below). This means it decides how your personal data is processed and for what purposes.
What do we mean by ‘personal data’?
Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”).
How do we collect your data?
How do we process your personal data?
The charity complies with its obligations under the “GDPR” by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.
We use personal data for the following purposes: –
How do we use your data?
Postal address: We use your postal address to thank you for your donation(s) where we don’t have an email address or you unsubscribed from our email communications.
Telephone number: We rarely contact people by phone and will only do so where we have consent from you to do so and have a legitimate reason for contacting you. We will not phone you for marketing or fundraising purposes.
Email address: We only send you emails, including our newsletter, which we send out via MailChimp, if you have given us your consent. You can unsubscribe to our newsletters at any time, by using the ‘unsubscribe’ link at the bottom of every newsletter.
What is the legal basis for processing your personal data?
Sharing your personal data
Your personal data will be treated as strictly confidential and will never be shared with parties outside the charity. We will not sell, trade or rent your personal contact details to any organisation. We sometimes use third-party financial institutions (such as Virgin Money Giving and CAF) to process our donations and they have their own privacy policies which we have verified as satisfactory. They receive the card number and other personal information only to verify and process transactions securely.
How long do we keep your personal data?
GDPR states that organisations must keep personal data “no longer than is necessary for the purposes for which the personal data are processed” [Art.5(1)(e)]. We accumulate the personal data of our scholars and graduates on a secure database and intend to keep this on record for the remaining life of the charity. We also accumulate supporter contact details and intend to continue storing them until such time that the supporter asks us not to. Gift Aid declarations and other financial forms which include personal information will be retained for up to 7 years from the end of the accounting period in which the most recent donation was made.
Your rights and your personal data
GDPR legislation gives you the following rights in relation to your personal data:
If you wish to exercise any of your rights, please write to us at Rafiki Thabo Foundation, 10 The Grange, Kingham, Oxon, OX7 6XY or email [email protected].
If you make a request relating to any of your rights listed above, we will consider each request in accordance with all applicable data protection laws and regulations. No administration fee will be charged for considering and/ or complying with such a request unless the request is deemed to be excessive in nature.
Changes to this policy
If at any time you are not happy with the way we have handled your personal data, please do contact us. If you do not feel we have been able to satisfactorily resolve your complaint you can report your concern to the Information Commissioner’s Office (ICO) by visiting their website at ico.org.uk/concerns/.